Inquiry Letter

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INQUIRY LETTER

Inquiry letter is a kind of letter of request or a request for information about a product, service, jobs or other business information.

In general, a common function of this letter is to respond to an advertising from information sources such as newspapers, magazines or electronic media about a product / service as we are interested in the information obtained.

Usually, this letter is a first step in building a business or cooperation of the two parties, namely the provider of products or services and buyers of products or services.

In this letter, there are some things that are discussed by the provider of the service / product that is the question of the buyers in order to help the buyer itself to find out information about products / services. These things include:

a. The name and type of product

b. The product specifications, such as type, size, quality, capacity, etc.

c. The unit price.

d. Discounts.

e. The method of payment from the buyer to the seller.

f. How to delivery of the product from the seller to the buyer.

g. The ease with which may be obtained by the buyer, such as warranty and others.

Example of Inquiry Letter:

Example for reply of Inquiry Letter:

From the example letter above, it can be seen that parts of the inquiry letter are:

1. Letter head (header)

Listed address. For agency / company, at the head of the letter could also use the letterhead of the company / institution where you work and simply write the destination address of the company.

2. Date. Example: January 21th, 2012

3. The appetizer (opening)

Opener always begins with a greeting. In the opening depends on a formal letter / non-formal.

Examples of non-formal: Dear Rara

Example for formal: To Whom It May Concern

4. Reference

The first paragraph is always preceded by a reference that you meet about the company in question. The reference could be an ad in print and electronic media or any other business information you get from a business colleague who worked at the company. The common expression used is as follows:

With reference to your advertisement (ad) in ... Or

Regarding your advertisement (ad) in …

5. Request information

After writing the reference, you can continue to write the request for information that you want to get. The common expression used is as follows:

Would you please send me ... Or Could you please send me ...

If there is any other information you want to know, you can write the following expression:

I would also like to know ... Or Could you tell me Whether …

6. Closer and signature (signature)

The common expression used on the closer are:

Sincerely Or formal expressions which are also commonly used are: Yours faithfully

After writing the closer, provide the name and the office (if you are a staff in a company).

Reference:

http://inamona92.blogspot.co.id/2012/12/inquiry-letter.html